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San Juan Islands Agricultural Guild
Board Meeting
January 6, 2009
Location: San Juan Islands Conservation District
Board members present:
Board Members (with representation): Richard Anderson (at large); David Bauermeister (NABC); Greg Hertel (Port of FH), Jane Burton-Bell (ARC); Bruce Gregory (CD); Candace Jagel (WSU Ext.); Elaine Kendall (SJIFMA); Mark Madsen (at large); Rebecca Moore (SJIFMA), by phone; Suzy Pingree (at large); Bill Watson (EDC); Madden Surbaugh (restaurants); Rob Waldron (IGFC); Peggy Weir (SJIFMA)
Board members absent: Rick Hughes (Orcas Farmers Market); Elaine Kendall (SJIFMA)
Project Director: Lovel Pratt
The meeting convened at 1:40 p.m. Peggy chaired in Elaine's absence.
1. MINUTES
Motion (by Bill, seconded by Peggy): We approve the December minutes as amended. The motion was passed unanimously.
2. TREASURER'S REPORT/BUDGET REVIEW
Bill reported that we have closed the books. We are in good shape.
Motion (by Bruce, seconded by Richard): We should move the money into a savings account. The motion was approved unanimously.
Action item: Bill will check our IRS status online and report back to the board.
3. DIRECTOR'S REPORT
Motion (by Jane, seconded by Candace): We approve Lovel using her time to complete this RFP, for an amount to be determined based on the state total from USDA and what would be most competitive, in consultation with NABC. The motion passed unanimously.
Feasibility study. Lovel has completed the final feasibility study. This is now posted on our website.
4. FUNDRAISING
Mark reported for the Fundraising Committee (Rebecca, Jane, Madden, Mark, Elaine, Lovel, and Suzy Wampler).
5. PUBLIC OUTREACH
Action item: Peggy will reconstitute the committee that worked on outreach earlier, and this committee will use the materials put together by the Fundraising Committee as a starting point.
6. EXECUTIVE SESSION
7. FUTURE BOARD MEETINGS
Board meetings will be on the first Monday of the month at 3:30 p.m.
8. NEXT BOARD MEETING: Monday, February 2, 2009 at 5:00 p.m. Agenda Items deferred: Board retreat scheduling (to be done by e-mail); discussion of liability insurance for directors and officers; discussion of the concept of leasing property for the PFM.